Go to the administration tab, scroll down and click on the departments' menu
Find the department you want to change in the list. Click on the EDIT button and Make the changes that you require for the department fields.
Click the SAVE button to save the changes or the CANCEL button to discard.
In the menu, navigate to the assessment tool tab. Click the ADD assessment tool and select a code from the list, select a title the list and write a description for the purpose of the assessment. After that, define the target group for the assessment tool and define any exclusions or special conditions.
Define the sections under KNOWLEDGE ASSESSMENT
Define the sections under DEMONSTRATION ASSESSMENT
Define the sections under FOUNDATION SKILLS
Define the sections under DEMONSTRATION REQUIREMENTS
Click SAVE and add items to Tasks, then add items to Steps and add some sample questions followed by adding some items to demonstrations
Navigate to and click the administration tab, once there scroll down to the Roles tab, click it and then click Add new Role.
Enter the Role Name you wish to add
Search Permissions available for the role and add them if desired
Student notes - Check any permissions you wish to make available for the role
Student documents - Check any permissions you wish to make available for the role
Workplace Delivery - Check any permissions you wish to make available for the role
Area Loading - Check any permissions you wish to make available for the role
Student Training Plan - Check any permissions you wish to make available for the role
Student Details - Check any permissions you wish to make available for the role
Assessment Tool Setup - Check any permissions you wish to make available for the role
Roles Administration - Check any permissions you wish to make available for the role
Teachers Administration - Check any permissions you wish to make available for the role
Reports - Check any permissions you wish to make available for the role
Course Administration - Check any permissions you wish to make available for the role
Generic Training Plans - Check any permissions you wish to make available for the role
Student Ticksheets - Check any permissions you wish to make available for the role
Student Administration - Check any permissions you wish to make available for the role
Group Administration - Check any permissions you wish to make available for the role
Area Administration - Check any permissions you wish to make available for the role
Session Times - Check any permissions you wish to make available for the role
Assessment Tool - Check any permissions you wish to make available for the role
Block Date Calendar - Check any permissions you wish to make available for the role
Bulk Block Date Calendar - Check any permissions you wish to make available for the role
Admin Functionality - Check any permissions you wish to make available for the role
Teacher Notes - Check any permissions you wish to make available for the role
Click the save button once you are finished adding the information and permissions for the role or click the go back button if you want to cancel and discard the changes
Navigate to the Administration menu in the panel and then click on the teachers' tab.
Click the blue add a Teacher button
Add the first name
Add the last name
Add the staff email
Add a Username
Add a password
Select a Role for the teacher
Select a department for the teacher
Check any permissions the teacher should have
Click SAVE to confirm the details and add the teacher.
Navigate to the Administration tab, scroll down and click Reports tab, from there click on the final assessment report
Select the department and course from the dropdown lists
Click the generate report button to create a report for the department and course that you desired.
Navigate to the administration tab and then scroll down and Click students tab
Click on the + Add student button to add a new student
Select a department from the dropdown list and then enter the Banner ID
Click the Get Banner Details button
If the Banner ID doesn't exist click yes on the popup message to create the student profile manually by entering the students first name, last name, and then select the student's date of birth
Click SAVE once you have entered all the details
Navigate to the Administration tab, scroll down and Click the student tab
Locate the student you wish to edit and Click the EDIT button for that student
Go to the field you want to update
Navigate to the Administration tab, scroll down and click on the Teacher menu
Locate the teacher you wish to edit in the table and click the EDIT button
Find the field(s) you wish to update
Click Save to update the information
Navigate to the Administration tab, scroll down and click the Departments menu
Click the + Add Department button and Enter the department name, next you want to enter the department Contact, Enter the moodle instance, Enter the campus
Finally, click SAVE to confirm the changes and add the new department
Navigate to the Administration tab, scroll down and Click Generic training plan tab
Select a Department from the list and then select a course after that select a training plan for the course. Once you have done that, click the Add New training plan button
Enter a training plan name and click ok to save it and go to the next section.
Go to the competency section and then click the include in plan switch for any you want to include in the plan or use to the include all button to add all competencies to the training plan
Go to Administration tab, scroll down and then Click Generic training plan tab
Select the Department and then the course of the training plan you want to edit
find the training plan you wish to edit and click edit training plan name and enter the new name that you wish to use
Finally, click OK to save the changes and update to the new name
Go to the Administration tab, then scroll down and Click on Virtual groups
Select the department you want to add the group into.
Click the + Add new virtual group and enter a name for the virtual group and click ok
Check that the new group's name is added to the table
Go to Administration tab, scroll down and then click the virtual group's tab
Select the department for the group you wish to remove on the list
Find the group in the table
Click the Delete button to remove the group from the list
Click Delete on the button in the pop-up message to confirm or cancel to abort
Go to the Administration tab, scroll down and Click the Absent Reasons tab
Find the absent reason you wish to edit in the table
Click the Edit button to make changes to the absent
Click into the text input box and make the changes you require
Click OK to save the changes
Go to Administration tab, scroll down and Click the Room Location Administration tab
Select a Department from the list
Enter a Room Location name into the Room Location Name text field
Select Session times from the input boxes to add new sessions for the room, once you have the desired time Click Add Session
Click Cancel to abort or OK to confirm and update
Go to the Administration tab, scroll down and click the Room Location Administration button
Select the depart and find the room location you want to edit in the list and then click the Edit button
Find the fields you wish to make the changes in, make the changes you require
Click Cancel to abort or OK to confirm and update the room location changes
Go to the Administration tab, scroll down and click the Room Location Administration tab
Select the department and find the room location you want to edit in the list and click Delete.
When the popup appears click the delete button to confirm or no to abort
To add a new Course you first need to access the Courses Link on the Left Navigation Bar.
You will need to click on Administration and then select the Courses.
On the Courses page, you will need to click Add New Course.
Enter the course details into the course name, course code, QLS, Core, minimum electives, and maximum funded hours.
Click Cancel to abort or OK to confirm and add the new course
To edit a Course you first need to access the Courses Link on the Left Navigation Bar.
You will need to click on Administration and then select the Courses.
On the Courses Page, you will need to select a Department.
A table of competencies will appear, find the competency you want to edit and click on the edit button.
A pop-up will appear, you can edit the fields you want to change which includes Course Name, Course Code, QLS, Minimum Electives and Maximum Funded Hours. You can click OK to confirm changes or Cancel to abort the changes.
To delete a Course you first need to access the Courses Link on the Left Navigation Bar.
You will need to click on Administration and then select the Course.
On the Courses Page, you will need to select a Department.
A table of competencies will appear, find the competency you want to edit and click on the edit button.
Select the department from the list
Find the course you want to remove in the table and click the DELETE button
A window will pop up and you can click no to abort the deletion or Delete to confirm and remove the course
To add a new competency you first need to access the Competencies Link on the Left Navigation Bar.
You will need to click on Administration and then select the Competencies.
On the Competencies Page, you will need to select a department and the course and click Add New Competency.
A window pop-up will appear to select a Competency Code, Competency Title, Hours, Type and Level.
Click OK if you wish to confirm, otherwise click Cancel to abort and revert the changes.
To edit a competency you first need to access the Competencies Link on the Left Navigation Bar.
You will need to click on Administration and then select the Competencies.
On the Competencies Page, you will need to select a department and the course you want to edit the competencies for.
A table of competencies will appear, find the competency you want to edit and click on the edit button.
A window pop-up will appear to select a Competency Code, Competency Title, Hours, Type and Level.
Click DELETE if you wish to confirm, otherwise click NO to abort and revert the changes.
To delete a competency you first need to access the Competencies Link on the Left Navigation Bar.
You will need to click on Administration and then select the Competencies.
On the Competencies Page, you will need to select a department and the course you want to delete the competencies for.
A table of competencies will appear, find the competency you want to remove from the course and click on the Delete button.
A window will pop-up asking if you are sure you want to delete this.
Click DELETE if you wish to confirm, otherwise click NO to abort and revert the changes.
To deactivate competency you first need to access the Competency Link on the Left Navigation Bar.
You will need to click on Administration and select the Competency.
When you are on the Competency Page, you will need to select a department and course you want to deactivate a Competency.
It will come up with a list of competencies which you can deactivate. You will need to click green switch to deactivate the competency for the course.The switch will now appear grey indicating that the competency is now deactivated
To access the Elements page you need to use the left navigation bar, click on Administration and select Elements.
When you're on the Elements page, you'll need to select options from three dropdown boxes.
Select the department, the course and finally the competency that you wish to edit.
Enter the knowledge elements 1 line each. If editing the elements, simply make any required changes to the lines.
Be aware that each line in the text boxes will be transformed into an element row for the unit
Enter the practical elements, 1 per line
Click Save, Elements will be automatically setup with the appropriate codes and hours ready for training plans.
To access Competency Mapping, you first have to use the Left Navigation Bar.
Click on Administration and select Competency Mapping.
The Competency Mappings page will appear, you first need to click Add New Competency Mapping.
A pop-up will appear, you will need to select from two dropdown boxes From Competency and To Competency.
Click OK to confirm the selection and cancel to abort.
To remove a competency mapping you first need to access the Competency Mapping Link on the Left Navigation Bar.
You will need to click on Administration and select the Competency Mappings.
When you are on the Competency Mappings Page, you will need to select a department and course you want to remove Competency Mappings from.
It will come up with a list of courses which you can remove from mapping. You will need to click on the Remove Mappings button.
It will then prompt a confirmation warning to delete a mapping.
Click NO to abort or DELETE to confirm.
To access Training.gov.au Course Setup, navigate to the Left Navigation Bar and click on Administration and select TGA Course Setup.
There will be three drop-down fields you need to select (Department, Local Course code and National Course Code) before a Course Setup.
After Selecting these fields click on Setup.
To access Timetables, you first need to go to the Left Navigation, click Administration and select Timetables.
The page below will appear where you have to select options from three dropdowns. (Department, Program and Current Group)
Navigate to the date you want to enter the timetable slot on.
Click and drag from the start time until the end time for the date and time you want.
Once you have selected the times you require, a form will appear to add a Description, Start Time, End Time, Room Location and Lecturer.
Click Cancel to abort or OK to confirm and add the timetable block.
You can find Block Dates on the Left Navigation after selecting Administration.
You can update the Block date Calendar from first selecting a Year, Department and Group.
After you have updated the input fields (Year, Department and Group).
You can now update the calendar in bulk or day from the month selected.
Bulk Selection days are Monday to Friday
You can choose multiple dates, selected dates will turn green.
Once you have finished selecting your dates click on Save.
Single days can also be selected on the Monthly View.
You can also select multiple days by clicking on the dates required and then click Save.
You can search for a student from the home page screen.
For student details to appear, it is required to fill in one or more of the following fields.
(Gibble ID, Banner ID or Heritage ID, First Name and Last Name)
If you enter the Gibble ID, Banner ID or Heritage ID field.
The search result will display the specific student you're trying to search for.
If you input the First Name or Last Name fields, it is likely a list of students will appear because many students may have the same name.
You can view student details from the home page screen.
For student details to appear, it is required to fill in one or more of the following fields.
(Gibble ID, Banner ID or Heritage ID, First Name and Last Name)
If you enter the Gibble ID, Banner ID or Heritage ID field.
The search result will display the specific student you're trying to search for.
If you input the first name or last name fields, it is likely a list of students will appear because many students may have the same first name.
Find the student name in the results list and click the student name for their student records to appear.
The next page should display a complete list of student details.
This will include Personal Detail, Employer Details, Delta Contract Details, Host Details and additional Notes.
The roll call can now be used to mark ATT for units that a student is working on for the day as long as you have the permission assigned to your user profile. You can get an Admin user to check this for you.
The ATT is automatic so you should mark the roll as you normally would:
Navigate to the 'Group Roll Call' screen by clicking the 'Group Roll Call' link at the top of the page.
Next select the Department, Room Location & Group as required.
Select the 'View Units' button for the student that you wish to mark ATT for a unit and add the unit to the session.
Make sure that the student is marked 'present' and click the Save button.
The ATT should go across to the unit for the student.
There are however a number of conditions that need to be met for the result to be marked ATT:
Any other issues that prevent the ATT from going across to the unit will be displayed on the page.
This guide is for marking students who don't come in on a set timetable and instead come in as required or scheduled by teachers.
First a group must have the 'Needs Block Dates' switch off. By default all groups have this on as this is the normal way the roll call works. Admins can turn this switch on or off from the Group Administration screen.
Next, teacher's who are going to be adding the attendance must have the 'Bypass block dates' permission added to thier account. This two step process is to make sure that teachers don't accidentally add out of block attendances to students that shouldn't have them.
Lastly, the teacher who has the required permission can go to the student's profile, click on the 'Roll call' button and then add a new attendance by clicking the green 'Add Attendance' button. Instead of getting an error about group dates not being set up, the attendance row will instead be added for the student.
Adding an organisation is relatively simple. First you must have the correct permissions to access the 'Organisations' admin screen, as well as add, or edit the Organisations. For this you will need the View, Add and/or Edit permission under the 'Organisation Administration' heading.
Once you have those permissions, the 'Organisations' link will appear in the admin sidebar. Click on that link. Next, you can create an organisation by clicking the 'Add New Organisation' button up the top left of the screen and give it a name. If however you just need to alter the name of an existing organisation you can find the organisation you are looking for and click the 'Edit' button.
An organisation is required to then add an employer account for the employer portal.
An employer account must be setup in order to be able to login to the employer portal to view their students.
First, make sure you have the permissions under the 'Employer Administration' heading. At the very least you will need the View, Add, and Email permissions to get started.
After that's done the employer link will appear in the admin sidebar. Click on it to navigate to the employer management screen.
Adding an employer can be done by clicking on the 'Add New Employer' Button at the top left of the screen. Details like Staff Name, Staff Email, Position and Password are straight forward, just add the employer's details and pick a password for them. The Position is what they do at the organisation for example 'Manager'.
Organisation, is the business name the employer is from. You can select it from the dropdown list. If the organisation does not appear in the list then you will have to add the organisation. Please refer to the How to add an organisation guide for details on how to add that.
Employer Banner ID is a little more difficult to find but it is located on the student's personal details screen under the 'Employer Details' section.
Finally there are two checkboxes that can be ticked. The 'Is this employer a host employer?' checkbox will mean that the employer will only get access to students that have the 'Staff Email' listed in the host employer email or host employer alt email for the student. This way the employer can be limited to only student's that are at their location. If this is not then the employer account will have access to all students that are linked to the employer banner id.
The next checkbox, 'Send account details?' means when it's ticked and the employer is created, an automated email will be sent to the employer with login instructions.
Once the details are in as needed then you can click the 'Ok' button and the employer will be added.
Before reading this article you should make sure that there is an account setup for the employer, follow the instructions in this article to set one up.
Linking an employer account to a student is a quick process. Simply go to the student's profile that you wish to link. Navigate to the personal details page if you aren't already on it.
In the 'Personal Details' section of the page there is a field called 'Linked Employer Banner ID'. Add the employer banner id here and the link will be created. For ease of use, if the employer banner id is the same as the 'Employer Details' section you can click on the chain icon to automatically copy the employer id into the other field.
If the employer account is a host employer, the employer's email address will also have to be listed in the 'Host Employer' section of this page under Email or Alt Email.
Navigate to the administration tab, scroll down and click the Group Reports
Locate the department from the list and find the group for the department
Under the actions, column click the Report you are after from the following options
